Suspension files are one of the best storage and document containers around. They help you neatly file your documents and protect those important papers from the elements. Because they are designed to be flexible storage that would allow you to move documents around, also help you save on storage space.
Suspension files are folder-type document containers that hang by two runners that are secured by hooks. The most common are the standard files which open at the top. Lateral files, on the other hand, open from the side.
Choose the suspension files that would best contain your documents. There are two sizes for suspension files: A4 and foolscap. A4 files have an overall width of 340 mm and a paper folder width of 300mm. Foolscap files, on the other hand, are slightly roomier - they have an overall width of 405 mm and a paper folder width of 360mm.
For small filing cabinets and pedestal drawers, a standard suspension file would do. However, if you have one of those tall filing cabinets, you will have to go with lateral suspension folders because they open from the side which means you won't have to use a ladder to get your documents from the suspension folders.
As with all document containers, the sturdier the material, the better they would be able to protect your documents. But if you have a tight budget, you can go for a Manilla suspension file, which is very affordable. The bottom line is that it should be able to adequately protect your documents and should look presentable enough. But if your budget allows, you can opt for plastic suspension files. Typically made from polypropylene, plastic are more durable than Manilla but they are also slightly more expensive.
Document containers help you control the clutter on your work desk, whether at your home office or at work. Suspension files are great because your files look neat and organized.
However, you should always work to make sure that the contents of each folder are also organized. The key is using the features of these files to help you organize the documents in a logical manner. Arrange the documents according to what works best for your or how you usually use the documents. If the files are mostly names, you should arrange them alphabetically. Use the tabs on the folders of the files to label appropriately. You can even add indexes to make sure you can see the contents of the folders at a glance.
You can also try arranging the folders on the suspension files according to which documents you use more frequently. One of the rules on organizing files is that you should make sure that the documents that you retrieve and file regularly should always be nearest and the easiest to access. Documents that you rarely file and retrieve can be placed farther away. Or you can even keep them in a storage box or a storage area.
I am an office supplies QA for suspension files and I base my articles about my reviews.
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